RULES & REGULATIONS
1.1. About the festival:
CPH:DOX – Copenhagen International Documentary Film Festival – is a part of The Foundation of the Copenhagen Film Festivals. The next edition of CPH:DOX takes place March 16-26, 2017.
1.2. Submissions and entry fees:
Submission to the Festival is open to short and feature length documentaries, experimental documentaries and innovative visual documentary productions for digital media. An entry fee of 15.00 EUR apply to all submitted films with the exception of Danish films and co-productions, films from developing countries, and experimental and short films.
1.3. Deadlines for submissions:
Films that have premiered after April 1, 2016, are eligible to apply. The deadlines for applying to CPH:DOX 2017 are:
* September 15 for films completed before that date.
* December 15 for films completed after the first deadline.
1.4. Screening formats:
The festival is able to screen DCP, Blu-ray, 35mm and 16mm film.
1.5. Premiere policy:
The Festival gives priority to World Premieres and, secondarily, to International and European Premieres in its competitions. Films that have already been shown in Denmark or on national Danish television, or have been available on VOD platforms accessible from Denmark, are not eligible for selection unless specific authorisation has been given by the CPH:DOX selection committee.
1.6. Subtitle policy:
Films are screened in original language versions with English subtitles unless the dialogue is already in English. If necessary, and only with the approval of the Festival, a film can be subtitled using an electronic subtitling system.
2. SECTIONS AND COMPETITIONS
2.1. Sections and competitions:
The Festival selects films for six international competitions and for a number of non-competitive sidebars. The six competitions are:
International main competition for feature length documentaries.
* NEW:VISION AWARD
Experimental and artists’ films (shorts, midlength films and features).
* NORDIC:DOX AWARD
Non-fiction films from the Nordic/Scandinavian countries.
* F:ACT AWARD
Films in the field between investigative journalism and documentary filmmaking.
* THE POLITIKEN AUDIENCE AWARD
Handed out to one of 10 nominated films with potential for distribution.
* DOC ALLIANCE AWARD
For documentaries selected by the member festivals of Doc Alliance.
The winning film in each competition is selected by different juries. Each prize goes to the director(s) of the winning films and is a cash prize of 5.000 euros. In addition to the prize the juries can give a Special Mention in the four main CPH:DOX competition categories.
Producers and distributors of participating/winning films are requested to include in future promotional material the mention of participation in/winner of official competition at CPH:DOX 2017, along with the Festival’s logo, available on request from the festival.
3. PREVIEW LINKS AND SCREENERS
3.1. Requested materials:
The applicant is requested to either submit an online preview link or send a DVD / Blu-ray screener of the film. Please indicate in the entry form if the submission is a rough cut or a work in progress. Please note that DVDs / Blu-rays will not be returned.
All DVD / Blu-ray screeners and other physical material should be sent to:
Att. Programme Dept.
Tagensvej 85 F
DK 2200 Copenhagen N
Phone: +45 3393 0734
Fax: +45 3312 0075
3.3. Proforma invoice:
For all letters sent from outside the European Union, please mention “Temporary export. For cultural purposes only. No commercial value. Insurance value for custom purpose only. No commercial transaction involved.” and mark “No value”, or not more than “10 US$”.
4. SELECTED FILMS AND MATERIALS
4.1. Requested materials:
The Festival must receive a completed entry form as well as the materials requested below for all selected films in order to compile the festival catalogue and online presentation of the programme. The requested materials should be submitted as soon as possible upon acceptance of the invitation, but no later than January 3, 2017. The Festival accepts no liability for inaccuracies in submitted materials. The written programme notes are entirely at the discretion of the Festival.
4.2. Catalogue credits:
The festival catalogue will include the following technical and artistic credits: original title, international title, director, running time, country(ies) of production, year of production, premiere status, production company, producer, and contact / world sales.
4.3. Press kits:
Selected films are invited to upload press kits / EPKs.
All submitted films are requested to provide a selection of stills in high resolution (print quality) for promotional and press use.
4.5. Video files:
Films selected for the festival are requested to provide a trailer and a downloadable video file of the final version of the film (in the h.264 .mov format) for internal and press use, and for CPH:MARKET (see 4.6.). The festival has permission to use excerpts from selected films, with a maximum of 3 minutes, nationally and internationally for promotional purposes (for short films, the total duration of the excerpts is not to exceed more than 10% of the film’s running time).
Titles selected for the festival’s official programme are included in the digital screening market CPH:MARKET, unless otherwise indicated on the entry form. CPH:MARKET is accessible only for registered festival professionals on-site and online during the festival, and online for 30 days after the festival.
4.7. Screening schedule:
General scheduling of the public screenings and Press & Industry screenings are entirely at the discretion of the festival.
A selected film cannot be withdrawn from the programme after January 3, 2017.
5. DISPATCH OF SCREENING PRINTS OF SELECTED FILMS
5.1. Shipment of prints:
Detailed print shipment information will be provided upon selection of the film.
5.2. Print availability:
Unless authorized by the Festival, the screening print must be made available for the whole festival period and must arrive in Denmark before March 1, 2017. The sender is requested to inform the Festival on the means of dispatch, date of shipment and Airway bill number. In case the Festival will share the screening print with another festival it is the responsibility of the participant to inform both festivals of correct shipping addresses and all contact details.
5.3. Shipment policy:
The film must be sent prepaid by sender. No collect shipments are accepted unless authorized by the Festival. The Festival will pay for the return transportation charges, excluding any additional costs for tax and custom clearance in country of return.
5.4. Proforma invoice
A proforma invoice must accompany the print/video stating the name of the sender, the title of the film, format, length, (if on 16/35mm: number of reels) and whether it is in colour or black & white. Please state: “Temporary export. For culural purpose only. No commercial value. Insurance value for custom purpose only. No commercial transaction involved.”
5.5. Return of prints:
All screening prints will be returned within four weeks after the Festival. It’s the responsibility of each participant to inform the Festival in due time on (any change in) the details of the return address as well as the desired date of arrival at the return address.
5.6. Print insurance:
The insurance of the copies comes into effect the moment the film has arrived at the Festival’s office or has been received by the agent at Copenhagen Airport. The insurance remains in effect until the film is reshipped. In case of damage to or loss of a film during the Festival, the Festival is only responsible for the costs involved in making a new print or replacing the damaged reel(s) based on the current laboratory rates for ordering a standard print.
5.7. Print damage:
Damage to a screening print must be reported to the Festival in writing within a month after return and prior to any following screening. Any claims will be judged by the reported state of the print. The insurance does not cover any damage during normal screening use.
Entry and participation of films implies unconditional acceptance of the regulations. In unspecified cases, any final decisions are at the discretion of the festival.