CPH:FORUM 2019
RULES & REGULATIONS

CPH:FORUM is CPH:DOX’s international financing and co-production event dedicated to facilitate the development and financing of creative and visually strong film projects with international potential, whether they are features, series or new media projects.

Reflecting the overall profile of CPH:DOX, the CPH:FORUM is looking for projects within five main focus areas:

    • FICTIONONFICTION: Challenging works in the hybrid landscape between fiction and non-fiction.
    • CINEMA: High-end theatrical feature-length documentaries with international distribution potential.
    • F:ACT: Projects bridging the fields of filmmaking, investigative journalism and activism.
    • ART: Film projects positioned in the borderland between art and film and screened both within the institution of cinema and that of visual arts
    • SCIENCE: Creative documentary film and new media projects on science and technology.


ELIGIBILITY

CPH:FORUM has a natural emphasis on Scandinavia and Europe but is open to film projects from independent documentary filmmakers, fiction filmmakers, journalists, activists and visual artists worldwide seeking financing and international market partners.

We welcome projects from experienced as well as emerging directors.

Projects can be in any production phase and there are no restrictions regarding the amount of financing already in place.

The main criteria for selection will be the artistic quality of the project, the uniqueness of the content, the relevance of the subject matter, the stage of development, the estimated potential for the project to travel internationally as well as its financial feasibility.

Projects that have not been presented at any other major international market will be given priority.

If you have submitted, or are planning to submit, to CPH:DOX festival 2019, the project is not eligible.

PROJECT APPLICATION

Project applications are only accepted via our online submission form. Please note that there’s an entry fee of 185 DKK (approx. 25 EUR) to be paid by credit card in order to complete the submission. Paid fees will not be refunded.

Only submissions that are duly completed and paid before the deadline will be considered.

Exemptions to the entry fee can be made for countries from the DAC list. Please e-mail the forum staff to request a fee waiver.

Up to two projects may be submitted per production company.

If selected, the information submitted in the application is what will be published in the industry catalogue (unless otherwise stated below). The catalogue will be distributed to all participants and assessed online by decision makers when they choose who they would like to meet. Only minor changes and updates to the project information will be possible after selection.

All material must be in English and we urge you to have the following ready before you begin the online application process:

  • Working Title
  • Logline (max. 250 characters incl. spaces)
  • Synopsis/treatment (max. 2500 characters incl. spaces)
  • Format and anticipated running time
  • Production status
  • Expected release
  • Financing scenario in EUR (total budget, confirmed amount, required amount)
  • Confirmed financing (institution/company/source, name of responsible financier, amount in EUR)
  • Main production company (company name, contact info, short presentation of max. 600 characters incl. spaces)
  • Co-production company (if applicable, company name, country)
  • Director(s) (name, contact info, picture, short biography of max. 400 characters incl. spaces, filmography of max 3 titles)
  • Producer(s) (name, contact info, portrait picture, short biography of max. 400 characters incl. spaces, filmography of max 3 titles)
  • Sales agent (if applicable, company)
  • Trailer or clip (online link, max. 3 minutes, English subtitles)

For application assessment only (not for publication):

  • Detailed budget and financing plan (uploaded as excel spreadsheet or pdf)
  • Director’s statement (max. 2000 characters incl. spaces)
  • Target audience and distribution strategy (max 2000 characters incl. spaces)
  • If applicable, at which other markets/workshops the project has been pitched before
  • Pitch category applied (FICTIONONFICTION, ART, F:ACT, CINEMA, SCIENCE)
  • Goals at CPH:FORUM (Financing, Co-Producer, Sales Agent, Distribution)

Further information and documentation may be requested at any time.

SELECTION

A maximum of 30 projects will be selected by CPH:FORUM and the final pitch category is at the discretion of the CPH:FORUM team.

Notification about selection to CPH:FORUM will be given no later than by mid-January 2019.

If selected, the producer and/or director of the project must be registered with an accreditation and attend CPH:DOX 2019 for the duration of CPH:FORUM on Tuesday 26, Wednesday 27 and Thursday 28 March. The accreditation is free of charge for up to two team members pitching the project.

Additional accreditations for project related professionals to attend CPH:FORUM can be applied for and will be at full price if granted.

CPH:DOX requires the logo of CPH:FORUM to be included in the credits of the film, once finalized, with the following sentence mentioned in the credit list: “[TITLE] has been presented at CPH:FORUM of CPH:DOX – Copenhagen International Documentary Film Festival [YEAR]”

After CPH:FORUM, all participants are asked to participate in two questionnaires to help us evaluate the year’s edition.

The selection committee’s decision is final and no correspondence will be entered into regarding the outcome. Feedback is not guaranteed if your application is unsuccessful.

PUBLICATION

Selected projects will be presented in the CPH:INDUSTRY catalogue with the information submitted for the application (except the items submitted for application assessment only). The catalogue will be distributed to all CPH:INDUSTRY participants at CPH:DOX 2019.

Selected projects will also be presented on our website cphdox.dk. A public presentation of the project includes working title, name of the director(s), production country, logline and main picture. In a password protected area for registered CPH:FORUM participants only, the presentation of the project in addition includes the synopsis/treatment, production facts, financial info and trailer/clip.

By providing your trailer and stills, you give CPH:DOX permission to use the material at www.cphdox.dk and for promotional purposes for CPH:FORUM 2019.

Participants will be presented in the CPH:INDUSTRY catalogue with their name, portrait picture, professional title, country, professional profile and contact email. They will also be presented on the CPH:DOX website, where a public presentation includes name, portrait picture, professional title and country, while a password protected area in addition gives CPH:INDUSTRY delegates access to peoples’ professional profile and contact email.

Directors of selected projects are offered to present a selected title among their previous work to attending decision makers on Festival Scope.

PITCHING

Pitching sessions are conducted in English and take place during mornings on the three days of CPH:FORUM on Tuesday 26, Wednesday 27 and Thursday 26 March.

Each pitch team has a maximum of 7 minutes to present their project including visual material which must be used for the presentation. The pitch is followed by a short, moderated discussion with a tailored panel of decision makers and experts.

Eligible projects will compete for the Eurimages Co-production and Development Award of 15,000 EUR, which is presented to the best pitch of the event.

INDIVIDUAL MEETINGS

Pitching sessions are followed up by individual meetings between decision makers and pitch teams taking place during afternoons on the three days of CPH:FORUM on Tuesday 26, Wednesday 27 and Thursday 28 March.

Individual meetings are scheduled at 15-20 minutes each and are arranged in advance at the discretion of the CPH:FORUM staff based on meeting requests from both decision makers and pitch teams received through our online system.

The online meeting booking system will be open to decision makers and pitch teams only. Requests can be submitted during a short period in the beginning of February and all requests must be submitted during this period. Further guidelines will be provided to the eligible participants by email in due time.

The pre-arranged meeting schedules can be subject to changes during the event based on the outcome of the pitching sessions. However, only decision makers can ask for additional meetings on the spot, which the CPH:FORUM staff will try their best to accommodate.

CPH:FORUM will try to book as many relevant meetings as possible for all selected projects, but can not guarantee a specific number of meetings. Neither can meetings be guaranteed on the specific day the project will be pitched, and thus meetings can take place before as well as after the pitch.

PARTICIPATION

CPH:FORUM is primarily for producers and directors with selected projects and a wide variety of decision makers and stakeholders, interested in active attendance. A limited number of seats are available to professionals who wish to attend the two-day financing event as observers with priority given to producers.

Participants must be duly registered with a proper accreditation, based on an invitation or application via the online accreditation form and a granted CPH:FORUM seat.

When applied, notification about participation in CPH:FORUM will be given as soon as possible after the accreditation deadline and no later than by the end of February 2019.

To secure a granted CPH:FORUM seat, the accreditation fee must be paid before the deadline, after which participation is binding. Paid fees will not be refunded. In case of failure to pay the accreditation fee by the deadline, the seat may be offered to another participant.

FEES

Submission of project: 185 DKK (approx. 25 EUR)

Accreditation: 2.750 DKK (approx. 370 EUR), this includes access to:

  • Project presentations
  • Tailored match-making (for selected projects)
  • Industry networking dinners
  • Lunch & coffee during CPH:FORUM 26-28 March
  • Access to CPH:MARKET on site (priority given to decision makers) & online
  • All regular festival screenings & seminars
  • CPH:CONFERENCE
  • Festival Center & Guest Desk services
  • Delegate bag
  • CPH:INDUSTRY catalogue
  • Profiles and contact information of accredited guests (online guest list)

Accreditation fees are inclusive of VAT (25%).


KEY DATES & DEADLINES

Online registration opens: September 1, 2018
Project application deadline: November 15, 2018
Notification of project selection: mid-January 2019
Accreditation opens: October 15, 2018
Accreditation application deadline: February 1, 2019
Notification of accreditation: mid-February 2019

DATA POLICY
By submitting a project, you accept our data policy in accordance with the GDPR.

CONCLUSION
Your application and participation implies unconditional acceptance of these rules and regulations.

The organisers reserve the right to change the rules and regulations or processes at any time and without notification.